A Search Engine’s Guide to Finding Files: No Fall Organization Required

Business, Media, Technology
Reading Time: 3 minutes


Recently Kevin Price, Host of the nationally syndicated Price of Business Show, interviewed Elizabeth Thede.

The fall season often stirs thoughts of organization, whether that means buying school supplies, getting ready for the final quarter of the year for businesses, or simply locating the winter boots. But what if the rest of fall organizing leaves you short on time to organize your electronic data? This is where a search engine like dtSearch® comes in.

As general background, dtSearch enterprise and developer products instantly search terabytes of “Office” files, PDFs, emails plus nested attachments, databases and Internet or Intranet data. Because dtSearch can instantly search terabytes, many dtSearch customers are large enterprises like 4 out of 5 of the Fortune 500’s largest Aerospace and Defense companies and federal, state and international government agencies.

But along with enterprise-level search, dtSearch also lets you instantly search your own Word, Excel, PowerPoint, Access, OneNote, XML, HTML and PDF files, along with emails and more. Doing this is easy. First, go to dtSearch.com and download a fully-functional 30-day evaluation version. Next, point dtSearch to all of the folders that you want dtSearch to index. For example, you could tell dtSearch to index your C:/docs folder, your email archives, or even a network drive, and dtSearch will take care of building the index itself.

No need to tell dtSearch what types of data it is indexing. The dtSearch document filters, which is the parsing component, will figure that out for itself. The document filters can even dig down through complex structures like an email with a ZIP or RAR attachment containing an embedded PDF and PowerPoint, which itself embeds a Microsoft Word document. When dtSearch builds its index, it goes through each file, email and the like cataloging each unique word or number and that word or number’s location in that data.

Each index can hold up a terabyte of document or other data, and dtSearch can build as many indexes as you want. Once dtSearch has built its index or indexes, it can instantly search across all indexes to find exactly what you are looking for. Updating your index to add new documents or emails or remove deleted documents or emails does not block out individual or in an enterprise concurrent searching. That way, dtSearch can update indexes as often as you want, and in the meantime, you can keep right on searching.

dtSearch has over 25 different search options for individual searching or multithreaded concurrent searching. These include natural language searching, phrase searching, Boolean and/or/not searching, proximity searching, fuzzy searching to sift through typographical or OCR errors, phonic searching, wildcard searching, thesaurus or synonym searching, or most combinations of the above, all with customizable relevancy ranking. Some more advanced search options include regular expression searching, hash value generation and searching (useful in forensics-oriented work), locating credit cards in data, and negative as well as positive variable term weighting.

The dtSearch Engine developer package adds even more search options. These include faceted searching, through which the developer can leverage metadata in the files themselves or in a backend SQL, NoSQL or SharePoint database to allow the end-user to “drill down” through different layers prior to performing a search. Granular data classification lets end-users concurrently search across the same index or indexes, while ensuring that the retrieved data is filtered to match only the data categories that the enterprise wants each end-user individually to see.

Sometimes, even with all of these different precision search options, a search request can still pull up more files than you want to individually review with highlighted hits. So dtSearch also offers a feature called a search report which compiles all of the different hits across files, emails and the like into a single document showing each hit with as many words of context as you select. Truly organization out of chaos. So go to dtSearch.com, download and try a fully-functional 30-day evaluation version to instantly search terabytes of your own. It should be a lot easier than matching up the stray gloves.


The Price of Business is one of the longest running shows of its kind in the country and is in markets coast to coast. The Host, Kevin Price, is a multi-award winning author, broadcast journalist, and syndicated columnist. Learn more about the show and its digital partners at www.PriceofBusiness.com (scroll down to the bottom of the page).



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